The library staff at Boise State University used to spend a month and a half collecting and organizing the citations for their annual bibliography of faculty publications. Last year, though, Michelle Armstrong, Scholarly Communications Librarian at Boise State’s Albertsons Library, realized that they were already handling all of that citation information in their repository, ScholarWorks—why not use the IR to handle the bibliography, too?
Using a simple auto-collect filter, they now automatically pull all articles within a particular publication date range from across their repository into a single series for the annual faculty bibliography. Instead of having to compile, organize, and format a brand new bibliography of hundreds of citations each year, they just change the date range on the filter to populate the series with that year’s publications. To complement the series and showcase individual faculty included in the bibliography, they have also created a special SelectedWorks gallery for the event.
Hosting the bibliography directly in ScholarWorks has resulted in an attractive, well-organized, easy-to-maintain display of the accomplishments of Boise State faculty, as well as saved lots of time for library staff. It additionally provides free online access to many of the actual articles, something they could not previously do. Tapping into such a public, university-wide event has also been great for the repository, raising its profile on campus and bringing in new content.
If you’d like to learn how to use collection filters in Digital Commons for similar projects, please contact our Consulting Services team at firstname.lastname@example.org or 510-665-1200 x2.
For more on Michelle Armstrong’s work with faculty collections and SelectedWorks, see Faculty Participation Through SelectedWorks: Engagement at Butler University and Boise State.